Policies
| Alcohol Policy | Alcohol Approval Form | Classroom Food Policy | General College of Law Space Policy | Locker Rental | Maternity Paternity Adoptive Parent Policy | Pet Policy | Smoking Policy | Student Code of Conduct | Taping Policy
General College of Law Space Policy
The Sturm College of Law at the University of Denver only allows after-hours use of its building by University of Denver students, faculty, and staff. All others will be required to leave the premises when the Westminster Law Library closes.
Additionally, at all times, use of the study rooms and classrooms are reserved for D.U. College of Law students, faculty, and staff and other programs housed in, or approved in advance by, the Sturm College of Law.
Alcohol Policy
Per the new University of Denver’s Propriety of Expense Policy (April 1, 2009) “Alcoholic beverages are not permitted at any student-sponsored event.” Rare exceptions to this policy at the Sturm College of Law shall be approved by the Associate Dean for Student Affairs as appropriate.
The University community expects everyone to assist in maintaining a University environment which is free from the effects of alcohol misuse. The University recognizes alcohol abuse as a potential health, safety, and security problem.
Colorado State Law allows a person who has reached his/her 21st birthday to possess and/or consume alcoholic beverages. All students may be required to present valid identification to verify the fact that they are 21 years of age and can legally consume alcohol. The University prohibits all students from unlawfully purchasing or consuming alcohol on University premises. Thus, alcohol may be consumed only by students of legal age at approved functions on University premises. Furthermore, the distribution and consumption of alcohol at University events must comply with the guidelines set forth in this policy.
I. PURPOSE
To establish an educational framework for the legal and responsible use of alcohol by community members at student sponsored events.
II. STUDENT CODES AND RESTRICTIONS
Students, as individuals or as a group, may not possess, use, manufacture, distribute, or sell alcoholic beverages in violation of the law or University policies. Alcohol can be dispensed only to patrons of legal age. An “Event” may be open to the entire campus community if sponsored by a recognized student organization or sanctioned by the University of Denver. No event will be held for the sole purpose of consuming alcohol. Advertisement and promotional materials for any University event must not make reference to the serving of alcohol. Events where alcohol is to be present must be fully catered by a company approved through the University of Denver and the Events Director of the Sturm College of Law. Catering will include non-alcoholic beverages (including water) and food items must be available at the same location where alcohol is being served, and featured for the duration of the event. At least one (1) food item will be non-salted. The event budget will cover the cost of catering the event. Students will not be reimbursed for alcohol purchased for any off campus events or meetings. Any student organization that wishes to have alcohol present at an event must fill out an Alcohol Approval form with the Office of Student Affairs no less than 12 business days prior to the event date. Any student sponsored event where more than fifty percent of attendees will be students is required to use drink tickets (provided by the Office for Student Affairs) allowing all students in attendance a limit of two alcoholic beverages for the duration of the event.
III. GENERAL EVENT PROCEDURES
1. All recognized student organizations wishing to serve alcohol, must register the event by filling out an ALCOHOL APPROVAL FORM indicating that alcoholic beverages will be served. This approval form may be obtained from the Office for Student Affairs. The student organization must turn in the Alcohol Approval form no less than 12 business days prior to the event date.
2. The Dean for Student Affairs will review the request to ensure all necessary information is provided, all contracts are complete, and will evaluate the event for good programming practices. The Dean will give final approval or disapproval for the event after the ALCOHOL APPROVAL FORM has been satisfactorily completed by the student group.
2 (a) The Events Director will then send the form to Campus Safety, at least 5 working days before the event, and arrange for Safety Personnel to be present. Campus Safety may be contacted by mail at 2400 S. Gaylord, Denver, CO; by telephone, 303-871-2334; or by faxing a copy of the approved Alcohol Approval Form to 303-871-4234.
3. Safety personnel approved by the DEPARTMENT OF CAMPUS SAFETY ARE REQUIRED AND MUST BE PRESENT AT ALL TIMES DURING THE EVENT. (See Section 2a above) The number of officers needed at the event will be based on the number of persons in attendance, but at least one officer must be in attendance at each event held where alcohol is served. An hourly fee for a minimum number of two hours, is charged for each officer on duty (Contact Campus Safety for the hourly fee)
4. Groups who fail to adhere to the policies and procedures listed on the ALCOHOL APPROVAL FORM will be referred to the Associate Dean of Student Services and the Student Bar Association. Such groups will also be subjected to disciplinary action under the Student Code of Conduct.
5. Alcohol may only be served at student events by a third party vendor who has been approved by the University of Denver and the Office for Student Affairs at the College of Law. The Risk management Department at the University of Denver maintains a list of approved third party vendors who may be contacted by student groups.
6. Third party vendors are officially licensed private caterers or vendors of food and alcoholic beverages and assume the responsibility and liability for checking age identification, controlling the service of alcohol, and monitoring excessive consumption of alcohol. Third party vendors must provide proof of having a million dollars of liability insurance coverage through the issuing of a certificate of insurance. This proof must be directly sent from the vendor’s insurance carrier to the University of Denver’s Risk Management Department. All events where alcohol is present must be fully catered (food, non-alcoholic beverages, bartenders, etc.) by a catering company approved by the University of Denver and the Law School’s Events Director.
7. The service of alcohol will end at midnight (12:00 a.m.), and guests at the event are expected to vacate the premises by or before 1:00 a.m., unless otherwise stated on the Alcohol Approval Form at the time of registration.
8. If the intent is that alcohol is to be sold, a Special Events Permit is required as well as a third party vendor to serve the alcohol. The request to apply for a special events permit must first be approved through the Office of the Dean of the College of Law before approaching the Department of Excise and Licensing for the State of Colorado’s Liquor Enforcement Division.
9. Registration with the College of Law and the Colorado Liquor Enforcement Division, for an event where alcohol is to be sold, must occur at least 10 days prior to the occurrence of the event. It will take up to 15 days for a Special Events Permit to be approved through the Colorado Liquor Enforcement Division and another 30 days to be approved through the University after that. (Please see the links at the bottom of this page for more information)
10. All promotional materials for the event must support and feature the theme of the event. Beverage company inflatables may not be used to promote an event and all promotions must be approved by the Office of Student Affairs.
11. If alcohol is being served and/or sold at the student event, the sponsoring University organization is responsible for ensuring that all guests comply with the University, City, State and Federal guidelines regarding the consumption of alcohol.
12. Colorado State Law:
STATE OF COLORADO DEPARTMENT OF REVENUE – LIQUOR
ENFORCEMENT DIVISION
Liquor Enforcement Division
1375 Sherman St., Room 600
Denver, CO 80261
303-866-3741
Colorado State Law allows a person who has reached his/her 21st birthday to possess or consume alcoholic beverages. Based on state law and this policy, these rules have been established.
A. All students may be required to present valid identification to establish legal age for consuming alcohol.
B. Open containers of alcoholic beverages are permitted only in the area of the event.
Any group hosting an event where alcohol is served or consumed must comply with University policy, city ordinances, and state law. The following is a summary of the information taken from the Colorado Liquor Code. Please keep in mind that University policy supersedes state law with regard to the type of alcohol served on campus (3.2% beer and 3.2% wine exclusively) and the time events must end, if alcohol is served. (12:00 midnight)
Legal Drinking Age – As of July 29, 1990, the legal drinking age in the State of Colorado has been 21. It is illegal for a person under the age of 21 to possess, attempt to purchase, or be served alcohol. It is illegal for a person over 21 to purchase alcohol for a person under 21. It is illegal for a person to obtain alcohol through misrepresentation of age when he/she is under 21 years of age.
Public Consumption – It is illegal to consume alcohol in public areas except on licensed premises.
Restrictions of Sale – If a group wishes to sell alcohol (by the drink), it must apply for a Special Events Permit at least 30 days in advance through the Colorado Department of Revenue’s Liquor Enforcement Division (see Paragraph #11 in the preceding section for recommended procedures to follow). With a special events permit, alcohol may be sold until 2:00 a.m. Otherwise, an organization must comply with the University’s policy which ends the sale of alcohol at 12:00 midnight. A group must sell only that alcoholic beverage designated on the event permit.
IV. POLICY VIOLATIONS
Students and student groups have the burden of complying with rules and procedures.
When violations occur, specified sanctions will be imposed and repeated violations will be dealt with appropriately under the student disciplinary system. Sanctions include, but are not limited to – removal from the University’s student housing; discharge from student employment; probation; suspension, or expulsion from the University; and mandatory counseling or classes may be required. The University retains full and final discretion on whether a student may be reinstated after an instance of alcohol or substance abuse and the conditions that must be complied with for reinstatement. Recognized Student Organizations that violate this policy, may be subjected to sanctions through action by the Dean of Student Services and the Student Bar Association Senate including, but not limited to, probation, suspension of one or all of the privileges of recognized student status and/or removal of this status.
Classroom Food Policy
UNIVERSITY OF DENVER COLLEGE OF LAW IMPLEMENTATION/ENFORCEMENT POLICES
RE: FOOD IN CLASSROOMS POLICY
Individuals and/or organizations seeking to schedule an event must be made aware of this policy in advance of scheduling their event. ONLY THE DEAN OF THE COLLEGE OF LAW, THE EXECUTIVE ASSISTANT TO THE DEAN, THE ASSOCIATE DEAN OF ACADEMIC AFFAIRS, THE ASSISTANT DEAN OF FINANCE & ADMINISTRATION, THE ASSOCIATE DEAN OF STUDENT AFFAIRS AND THE DIRECTOR OF EVENTS CAN MAKE EXCEPTIONS TO THIS POLICY. A WRITTEN RECORD OF AN EXCEPTION TO POLICY IS REQUIRED and will be kept as part of the permanent record of the event.
Once informed and in agreement with the College Of Law Food in Classrooms policy, the requisitioning individual/organization will be informed that they will be held responsible for adherence to policy. Events management and/or Student Affairs will perform, as occasions warrant, a follow up procedure to ensure that policy has been adhered to during scheduled events.
Individuals/organizations holding events will be informed when scheduling an event that ALL expenses associated with clean up after a scheduled event will be charged back to the event sponsor.
Food is only allowed in the following 1st floor classrooms of the Ricketson Law building:
#125 (75-person), #145 (20-person), #155 (75 person), #170 (50-person), #180 (90-person), and #190 (90-person).
Additionally, food can be served during scheduled events held in corridor spaces 120, 140 and 160 on the first floor; 201, 240 and 299 on the 2nd floor; 301, 313, 340 and 399 on the 3rd floor; and 401 and 440 on the 4th floor. Food can also be served in 412, 413 and 499 in accordance with established COL policies governing the use of those specific areas.
Food is not allowed in #165 (Moot Court / 120-person classroom) AT ANY TIME.
Events personnel will post signs on the doors of room 165 prior to any scheduled event held in that room stating that food/beverages are not allowed in #165.
Beverages cannot be brought into any classroom, seminar room or study room unless they are in covered containers.
Beverages cannot be purchased for an event held in any of the six designated 1st floor classrooms. Canned soda and water bottles are acceptable at this time but cannot be provided as part of the event (only items brought by individual attendees are permissible).
Food Policies/Classrooms
Student Organizations may order-in food for various locations throughout the building, but there are restrictions for the classrooms. You may order food for the first floor classrooms only, excluding room #165. Beverages may not be ordered by event hosts for any event held in a classroom. Hosts can suggest to their guests to bring their own covered beverages. Hosting organizations are responsible for clean-up in classrooms, ensuring that no food trash, including pizza boxes, is left in the room (garbage bags are available in the Student Affairs office). Pizza, sandwiches, wraps, etc. are all considered appropriate classroom fare (foods that do not require utensils).
Click Here for the Student Code of Conduct
Locker Rental
Click HERE for the Locker Rental Terms and Conditions.
Maternity Paternity Adoptive Parent Policy
The SCOL recognizes the challenges faced by new parents attending law school and strives to support new parents in their academic success. All students who anticipate requesting class taping, out-of-sequence examination, or other accommodations should contact the Associate Dean of Student Affairs, Patty Powell, as early in the term as possible.
Class taping is available in most classrooms and will be provided upon request for new parents. Up to three weeks of taping is available for maternity accommodation and one week is available for paternity or adoptive parent accommodation. Additional taping may be requested for extenuating circumstances and will be provided at the discretion of the Office of Student Affairs. Students requesting taping should meet with the Associate Dean of Student Affairs, Patty Powell and fill out the request form well in advance of their expected taping needs. The standard taping policy and request form may be found online.
Out-of-sequence exams are available to students within six weeks of the due date, birth, or adoption of a child. To take an out-of-sequence exam, a student must make a timely request, following the standard out-of-sequence examination request process and fill out the online form. If a student seeks to take an exam outside of the exam period, the student should contact the Associate Dean of Student Affairs, Patty Powell.
Term paper due date adjustments are presumptively available during the period of class taping and may be extended at the discretion of the professor.
The SCOL provides a lactation room on the first floor and convenience areas in the women’s restrooms on the north side of the building. The lactation room is located in room 115A. It has a refrigerator and other amenities, including a breastpump. To use the SCOL breastpump, mothers will need to provide their own accessory kits compatible with the Medela Symphony pump. Kits may be purchased at the SCOL SBA bookstore, though availability may be limited. The lactation room is available to students, staff, faculty, and alumni. For access information, contact the Student Affairs office.
Diaper changing stations are available in the handicap stalls of the restrooms on the west side of the building.
Pet Policy
Pets are not allowed in University buildings. Exceptions may include animals trained to assist the handicapped or special events where animals are the focus. Pets are not barred from University grounds, provided they are leashed and the owner removes any waste matter. Officers should inform pet owners of these regulations and request compliance. If the owners refuse, refer to the Offenses sention in dealing with Suspicious or unwanted persons. Unknown or unattended animals should be referred to Denver Animal Control.
Smoking Policy
The University of Denver is a smoke free campus. Anyone smoking on University property may be reported to Campus Safety and a ticket may be issued for the offense. The policy can be accessed at http://www.du.edu/smokefree/policy.html..
Taping Policy
SCOL Class Taping Policy:
To request that a class or event be taped students and student groups must fill out the form below and submit it to the Associate Dean of Student Affairs, Patty Powell, in the Student Affairs Office.
The student or student group must obtain written permission (email OK) from their professor or the presenter to tape the class or event.
Dean Powell will grant approval to tape classes in extreme situations such as hospitalizations, accidents, deaths in the family, sickness, etc.
- Family Emergencies
- Medical Emergencies
- Maternity / Paternity Leave
- Religious Holidays
- Academic Conflict
If approved, the AV Department will do its best to accommodate the request given the current AV schedule at the time of the request.